When it comes to investing in the tools we use for our business we want to make the best choice both based on features and the cost of the tool. It can be challenging to figure out what tool is the best option due to the fact that they have different features and offer different pricing structures. That is no different with crew scheduling apps. Crew scheduling is a huge part of many businesses and these apps can have a significant impact on the flow of this process. Here we will talk about crew scheduling software pricing to help you narrow down the best option for your business.
If you are just in the beginning stages of figuring out a crew scheduling app, and still need to determine what features you need and what’s important to your business you are likely not at the pricing stage yet. Check out our other article on How to Choose a Crew Scheduling app and then come back here.
Understanding Crew Scheduling Software Pricing
| Pricing Model | Product Examples | Description | Recommended for |
| Free (as in beer) | Google Sheets Google Calendar | You get what you pay for | The Undecided Those who haven’t looked into their needs yet. |
| Flat Monthly Payment | SimplyText/MightyTextBasic, single-function tools | Flat Rate (typically cheaper for a year sign up) | The Vanilla Those who don’t need a lot of support, and are not worried about features. One size fits all system |
| Per Active Worker, Per Month | Most time clock softwareWhenIWork | $10-20 per worker who interacts with the software | The Factory Best value if all workers are working 20 shifts a month. Anything less and the cost per shift goes up dramatically. |
| Flat Monthly Rate Per User OR per worker | Most CRM tools | Pay a flat rate for a certain number of users. They’ll often sneak in add-ons like pay extra once a certain number of messages are sent. | The Most Predictable Good for small businesses with a smaller number of workers and have a static workforce of mostly full-time workers. |
| Pay Per Usage | Some basic communication tools | Pay per the number of messages sent. | The Wildcard No one. You could spend all day sending messages and not get any work confirmations. |
| Pay Per Confirmation | CrewDriver | Pay when a worker is confirmed. Allows easier calculation of the cost of a project. | The Production Company Seasonal cycles, high variety of # of workers day-to-day. Last-minute requirements. |
Final Thoughts
“Obviously we’re biased. We want you to pay only if we deliver value….” But value is what makes all the difference. Of course, when it comes to this type of software there are multiple options as you’ve seen and you can always get something for free or very little. For many, it’s automatic to attempt to find the cheapest option but the value is what really matters. So, now that you understand the typical crew scheduling software pricing structure take the time to determine which will provide you with the best value.
Reminder, if you’re still unsure about figuring out the value we can help. Check out our post on How to Choose a Crew Scheduling app. Or if you have any questions don’t hesitate to reach out to us at sales@crewdriverapp.com